Privacy Policy

Rare Fowl Farm: Our Pledge to Protect Your Information and Uphold Compliance

At Rare Fowl Farm, we’re dedicated to safeguarding every bit of personal information you share with us. Our aim is to foster transparency, build trust, and ensure we’re fully compliant with all global data protection laws. This policy lays out precisely what data we gather, how we use it to fulfill your orders and enhance your farm experience, who we share it with, and your rights under GDPR and CCPA. You’ll also find details on our cookie practices, security measures, how long we keep your data, our commitment to children’s privacy, how we’ll inform you of policy changes, and how to reach us with any privacy questions.

By diving into this policy, you’ll get a clear picture of Rare Fowl Farm’s data handling. This way, you can feel completely at ease when you’re browsing our site, picking out rare breeds, or booking a visit to the farm. Our commitment to being upfront and empowering you means you’ll understand every aspect of how we collect, process, share, secure, and manage your data here at Rare Fowl Farm.

What Personal Information Does Rare Fowl Farm Collect, and Why Do We Need It?

Personal data is any information that can identify you, either directly or indirectly. We collect it to process your orders, make your farm visits more personal, keep our services secure, and meet our legal duties. For instance, knowing your name and address helps us deliver your rare fowl and fresh eggs right to your doorstep, while looking at browser details helps us prevent unauthorized access.

What Kind of Personal Identifiers Do We Gather?

We collect a core set of identifiers to provide essential services and keep communication flowing:

Your Full Name for billing, shipping labels, and personalized messages.

Your Email Address to send order confirmations, farm updates, and service news.

Your Postal Address for booking on-farm visits and delivering live poultry or products.

Your Phone Number to give you delivery updates or handle urgent order matters.

These identifiers are the bedrock for processing your requests and getting your orders ready for shipment, and they naturally flow into how we handle payments.

How Do We Handle Payment and Transaction Details?

We process your payment information through secure, PCI-compliant gateways to keep your financial data safe:

Credit/Debit Card Details are tokenized by our payment processor and are never stored on our servers.

Transaction IDs help us match purchases and manage your order history.

Your Billing Address is used strictly for payment authorization and to prevent fraud.

By using trusted processors for payments, we ensure your transaction data remains confidential and secure. This also allows us to monitor device and usage information for an extra layer of security.

What Device and Usage Data Do We Collect for Security and Site Improvement?

To keep our farm services secure and make your browsing experience as smooth as possible, we collect technical and behavioral information:

Your IP Address to spot suspicious access attempts and regional restrictions.

Your Browser Type and Version for compatibility checks and troubleshooting.

Your Operating System to improve how our site works across different platforms.

Pages You Visit and How Long You Stay to understand how people navigate our site and make improvements.

By analyzing this usage data, we can strengthen our security measures and personalize your interactions with us. This also helps us understand what you like, paving the way for us to learn about your preferences.

Why Do We Collect Customer Preferences About Rare Fowl?

Understanding what you’re interested in helps us offer tailored recommendations and farm news:

Your Favorite Breeds (like Silkie, Polish, or Araucana) help us send you relevant offers.

Preferences for Colors and Egg Traits guide us in suggesting specific products.

Your Interest in Events (such as farm tours or workshops) ensures you get invitations for things you’ll enjoy.

By matching our products and experiences to your preferences, we boost your satisfaction and encourage community involvement. This also helps us establish the legal basis for processing your data.

On What Legal Grounds Do We Collect Your Data?

We rely on established legal grounds to process your personal data responsibly:

Your Consent when you sign up for newsletters or marketing messages.

Contractual Necessity to process your orders and transactions.

Legal Obligation to comply with financial reporting and tax laws.

Legitimate Interest in keeping our services secure, preventing fraud, and analyzing website performance.

These lawful bases ensure that every piece of data we collect is justified, traceable, and aligns with your expectations and regulatory requirements.

How Does Rare Fowl Farm Make Use of Your Personal Data?

Using your personal data means turning raw information into practical steps that support your orders, our customer care, marketing efforts, site improvements, and overall security. For example, when you order specialty eggs, we immediately use your address to create shipping labels and arrange delivery times.

How Is Your Data Used for Order Processing and Delivery?

We use the data we collect to manage and complete your purchases:

Order Details (like items and quantities) are matched with our inventory for packing.

Your Shipping Address is shared with carriers to ensure accurate delivery.

Order Confirmations are sent via email or SMS to confirm your purchase.

Efficient processing relies on accurate personal identifiers and payment tokens, creating a smooth journey from when you place your order to when it leaves our farm.

In What Ways Do We Use Data for Customer Service and Support?

Your personal data is key to every support interaction, helping us resolve issues quickly:

Your Order History gives our team insight into your past purchases and preferences.

Your Contact Details allow us to help you in real-time via phone or email.

Feedback You Submit is linked to your customer profile for ongoing improvements.

Connecting your customer records with our communication channels ensures we provide personalized responses and effective support. This also guides us in our targeted marketing efforts.

How Do We Use Your Data for Marketing and Communications?

With your explicit permission, we send you curated content that matches your interests:

Newsletters featuring new arrivals of rare fowl.

Special Offers tailored to breeds or products you’ve looked at.

Event Invitations based on your stated interest in farm tours.

Marketing that you opt into respects your choices and deepens your connection with us. Our analytics then help us improve the website.

How Does Rare Fowl Farm Improve Its Website Using Your Data?

By analyzing how people use our site, we can make it work better and be more relevant for you:

User Flow Analysis helps us identify where people might leave the site so we can improve navigation.

A/B Testing Results inform design changes that lead to more successful outcomes.

Personalized Recommendations show you products that match what you’ve been browsing.

Continuously improving the site based on how it’s actually used means you can find farm products and information more easily. At the same time, our fraud prevention measures help keep your account safe.

What Security and Fraud Prevention Measures Involve Your Data?

We monitor and act on signals to detect and prevent unauthorized activities:

IP Address Screening flags high-risk locations or repeated failed login attempts.

Transaction Pattern Monitoring spots unusual payment activity as it happens.

Encrypted Communications protect your data as it travels using TLS protocols.

These layers of defense protect both our operations and your sensitive information. Next, we’ll cover the parties with whom we share data.

With Whom Does Rare Fowl Farm Share Your Data, and Why?

Sharing data means transferring information to third parties that help our operations or fulfill legal requirements, always under strict confidentiality agreements. For example, sharing shipping addresses with carriers allows us to deliver live birds and farm products on time.

Which Third Parties Receive Payment Information?

Here’s a look at our payment partners, the data they receive, and why:

This partnership model ensures that transactions are secure and comply with financial regulations. Our next step is coordinating with shipping providers.

How Do We Share Data with Shipping and Delivery Partners?

To ensure your orders reach you, whether picked up at the farm or delivered to your home, we share only the necessary address details:

Recipient Name and Address for precise routing.

A Summary of Order Contents to guide handling instructions.

Your Contact Number to resolve any delivery issues.

By limiting the shared information to what’s essential for operations, we maintain your privacy while ensuring timely deliveries.

What Data Is Shared with Analytics Providers Like Google Analytics?

We share aggregated and anonymized data to help us understand site performance without revealing individual identities:

Page Paths and Visit Duration are used for trend analysis.

Referral Sources help us identify which marketing channels are most effective.

Event Tracking Data (like button clicks and form submissions) informs our user experience improvements.

By sharing only usage metrics that don’t identify you personally, we uphold your privacy while making our online farm market better.

When Is Personal Data Disclosed for Legal Compliance?

We may share personal data if required by law or to protect the farm’s legal interests:

Law Enforcement Requests made under valid warrants or subpoenas.

Regulatory Inquiries from tax or agricultural authorities.

Court Orders issued during dispute resolution processes.

Such disclosures are made strictly under legal mandates, ensuring your data is handled responsibly when compliance requires it.

Does Rare Fowl Farm Sell Your Personal Data?

No, Rare Fowl Farm does not sell your personal data to any third parties for marketing or any other reasons. We believe in handling data ethically, giving you control and transparency through our policy, rather than treating your personal information as a commodity.

What Privacy Rights Do You Have Under GDPR and CCPA at Rare Fowl Farm?

You have a set of rights that you can exercise to manage how we process your personal data. For example, under GDPR, you can ask to see your profile information at any time, and CCPA grants California residents the right to opt out of data sales (though we don’t sell data).

GDPR and CCPA: Protecting Your Data

The General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA) are laws designed to protect individuals’ personal data. GDPR aims to standardize data privacy laws across Europe, while CCPA focuses on safeguarding the data and privacy rights of California residents.

American Marketing Association, GDPR v. CCPA: What You Need to Know (2023)

How Can You Request Access to Your Personal Data?

To get a copy of your data, please follow these steps:

Submit a request through our privacy portal or email our Data Protection team.

Provide proof of your identity (like a government-issued ID).

You’ll receive a comprehensive report within 30 days, detailing the categories of data we hold about you.

Accessing your personal data allows you to check its accuracy and understand how Rare Fowl Farm processes your information.

What Is the Process to Correct or Update Your Data?

To fix any inaccurate information in our records:

Contact us with the specific details you need to update.

Provide the corrected information, along with supporting documents if necessary.

We will update your data within 15 business days and confirm the changes.

Keeping your records current helps us provide you with seamless farm experiences.

How Do You Request Deletion or Erasure of Your Data?

You can ask us to erase your personal data if it’s no longer needed or if you withdraw your consent:

Send an erasure request to our dedicated privacy email address.

We will verify your identity and confirm which data can be deleted.

Eligible data will be securely purged or anonymized within 30 days, and we’ll send you confirmation of the erasure.

Erasure requests ensure that outdated or unwanted records are removed from our systems.

What Rights Do You Have to Limit or Object to Data Processing?

Under GDPR and CCPA, you can restrict or object to certain ways your data is used:

Restriction means we stop processing your data while a dispute is being resolved.

Objection means we stop using your data based on legitimate interests or for direct marketing purposes.

Submit your restriction or objection request through our privacy contact point to exercise these rights.

How Can You Exercise Your Right to Data Portability?

Data portability allows you to obtain and reuse your personal data across different services:

Request a portable copy of your data via our privacy portal.

You’ll receive your data in a common, machine-readable format (like CSV or JSON).

You can then use or transfer this file to third-party services as you see fit.

This right helps you maintain control over your digital footprint.

What Are Your Rights to Opt Out of Data Sale Under CCPA?

While Rare Fowl Farm does not sell personal data, California residents have the right to:

Submit a “Do Not Sell My Personal Information” request.

Receive confirmation that no data sales are occurring.

Maintain this opt-out status indefinitely.

This assurance reinforces our commitment to not selling your data and provides you with peace of mind.

How Do You Contact Rare Fowl Farm to Exercise Your Privacy Rights?

For any privacy-related requests, please send an email to info@rarefowlfarm.com or send a letter to:
Rare Fowl Farm Privacy Team

• Ellijay
• Georgia
• 30536

Our specialized privacy team will guide you through the process and confirm the actions taken.

How Does Rare Fowl Farm Use Cookies and Tracking Technologies?

Cookies are small text files placed on your device to recognize you when you return, improve site functionality, and support our analytics. For instance, essential cookies keep you logged in while you’re booking a farm tour, and analytics cookies show us which pages are most popular.

Cookie Consent and Your Privacy

Obtaining cookie consent is crucial for complying with major data privacy laws. Websites must get explicit permission from users before placing non-essential cookies. Cookie consent banners should clearly explain why cookies are being collected.

Captain Compliance, Cookie Consent Best Practices: Ultimate Guide (2025)

What Types of Cookies Does Rare Fowl Farm Use?

Here’s an overview of our cookie categories, their functions, and how long they last:

Each category serves a specific purpose, and managing these cookies helps ensure a smoother visit to our online farm market.

How Do Cookies Enhance Your Website Experience?

Cookies help personalize and speed up your interactions on our site:

• Remembering Your Login Details so you don’t have to re-enter them every time.
• Storing Your Preferred Language for content tailored to your region.
• Adjusting Product Recommendations based on your browsing history.

This consistent personalized service relies on tracking that is non-intrusive and under your control.

How Can You Manage or Disable Cookie Preferences?

You have complete control over your cookie settings:

1. Click on the cookie settings icon located in our site’s footer.
2. Enable or disable cookie categories using a simple toggle switch.
3. Save your preferences, which will be applied immediately to your browser.

Adjusting these options allows you to balance your privacy preferences with the best user experience.

What Data Security Measures and Retention Policies Does Rare Fowl Farm Follow?

Our security measures are in place to protect your personal data from unauthorized access, and our retention policies ensure we only keep data for as long as it serves a legitimate purpose. For example, encryption prevents your data from being intercepted during transfers, and our defined retention periods limit storage to what’s necessary for regulatory or operational needs.

Best Practices for Data Retention Policies

A data retention policy specifies how, where, and for how long an organization stores data. These policies are vital for data management, privacy, and cybersecurity. Encryption is the top-tier method for data retention, ensuring protection while a company stores and uses the data.

Securiti.ai, What is Data Retention? Best Practices, Examples & More (2024)

What Security Technologies Protect Your Personal Data?

Our technical safeguards include:

• AES-256 Encryption for data stored on our secure servers.
• TLS 1.2+ Protocols for encrypting data as it travels.
• Role-Based Access Controls that limit data access to only authorized personnel.
• Regular Security Audits and Penetration Tests to identify and fix potential vulnerabilities.

These measures create a strong defense around customer data, fostering compliance and trust.

How Long Does Rare Fowl Farm Retain Your Personal Data?

We keep data based on the following guidelines:

• Transactional Records are kept for 7 years to meet tax and audit requirements.
• Customer Profiles and Preferences are retained for 5 years to support repeat business and personalized services.
• Marketing Consents are kept until you revoke them or the purpose expires.

These retention limits are based on legal requirements and practical business needs, balancing the usefulness of data with privacy considerations.

How Do We Securely Delete or Anonymize Data After Retention?

Once retention periods end, we use secure methods to remove data:

• Cryptographic Erasure for digital records, making the data unrecoverable.
• Overwriting and Shredding for any paper documents from our on-site archives.
• Anonymization of aggregated usage statistics for future analysis, ensuring no personal identifiers are included.

These disposal practices ensure the responsible conclusion of the data lifecycle, leading us to discuss children’s privacy next.

How Does Rare Fowl Farm Protect Children’s Privacy?

We are committed to protecting minors. We do not knowingly collect personal data from children under 13 without verified parental consent. For example, we prevent account creation for users under the age of 13 unless a parent or guardian provides explicit approval.

What Is Rare Fowl Farm’s Policy on Collecting Data from Minors?

Our policy regarding minors is strict and clear:

• No Direct Collection of personal data from anyone under 13 without parental consent.
• Parental Verification is required before we process any child’s data for farm-related activities.
• Immediate Deletion of any information if we discover it was collected without proper consent.

This approach ensures we comply with COPPA and other child protection regulations, while also fostering family-friendly farm experiences.

Children’s Online Privacy Protection Act (COPPA)

The Children’s Online Privacy Protection Act (COPPA) gives parents control over the information websites can collect from their children. COPPA requires websites to obtain parental consent before collecting personal information from children under 13.

Federal Trade Commission, Children’s Privacy (2024)

How Will Rare Fowl Farm Notify You About Changes to This Privacy Policy?

We keep you informed about any updates to our policy to maintain trust and legal transparency. For instance, if we introduce new services that require additional data collection, we will clearly explain these changes in advance.

How Are Updates Communicated, and When Do They Take Effect?

We follow a straightforward notification process:

• Email Alerts are sent to registered users 15 days before any changes become effective.
• Banner Announcements will appear on our homepage during the notification period.
• The Effective Date will be clearly stated at the beginning of each policy version.

Updated policies will become binding on the stated effective date, giving you ample time to review them and adjust your preferences.

How Can You Contact Rare Fowl Farm Regarding Privacy Concerns?

Our privacy team is here to help with any questions or requests you might have about your data or our policy. Whether you need assistance exercising your rights or want to learn more about our practices, we offer several ways to get in touch.

What Are the Contact Details for Privacy Inquiries?

You can reach us at:

• Email: privacy@rarefowlfarm.com
• Phone: (555) 123-4567
• Mail: Rare Fowl Farm Privacy Team, 123 Henhouse Lane, Pastureville, ST 54321

Our customer service and privacy specialists will respond promptly to assist you with any concerns or requests.

Is There a Dedicated Privacy Team or Data Protection Officer?

Yes, our Data Protection Officer (DPO) oversees our compliance efforts and handles all privacy-related matters:

• Name: Alex Featherstone, DPO
• Role: Manages our data protection strategy, oversees policy updates, and liaises with regulatory bodies.
• Availability: Monday through Friday, 9 AM to 5 PM local time.

Our dedicated privacy team ensures that best practices are consistently applied and that your inquiries are resolved quickly.

Responsibilities of a Data Protection Officer

The main role of a Data Protection Officer (DPO) is to ensure that an organization processes personal data in line with data protection regulations. DPOs are responsible for monitoring compliance, advising on data protection obligations, and serving as a point of contact for data subjects and supervisory authorities.

European Commission, What are the responsibilities of a Data Protection Officer (DPO)? (2024)

Rare Fowl Farm’s Privacy Policy reflects our steadfast commitment to transparency, security, and regulatory compliance. By clearly outlining the data we collect, how we use it, who we share it with, and your comprehensive privacy rights, we empower you to engage confidently with our farm community. We continuously review and improve our practices to align with evolving legal standards and new technologies, strengthening the trust between you and Rare Fowl Farm. If you have any questions or wish to exercise your rights, our dedicated privacy team is ready to help.